Our Duplicate Shares Issuance Service is designed to help shareholders and companies replace lost, stolen, or damaged share certificates with new ones, ensuring the integrity of ownership records. Here’s how our service typically operates:

1. Report of Loss or Damage: The process commences when a shareholder reports the loss, theft, or damage of their share certificate to our team or the company’s registrar.
2. Affidavit or Declaration Submission: We guide the shareholder in preparing and submitting an affidavit or declaration, affirming the circumstances of the loss or damage. This document serves as a legal record and a safeguard against fraudulent duplication.
3. Regulatory Compliance: If regulatory notifications are required, we facilitate the necessary communication with regulatory authorities, ensuring compliance and obtaining any needed approvals.
4. Board Authorization: Our experts assist in presenting the request to the company’s board of directors, ensuring that a board resolution is passed to authorize the issuance of duplicate shares.
5. Verification and Documentation: Our team meticulously verifies the shareholder’s information and ownership, cross-referencing it with the company’s records. This process includes identity confirmation and a thorough review of the status of the lost or damaged certificate.
6. Publication Support: If mandated by applicable regulations, we handle the publication of notices in local newspapers or other relevant outlets, announcing the issuance of duplicate shares and safeguarding against third-party interests.
7. Surety or Indemnity Bond Assistance: When required, we guide shareholders in providing surety or indemnity bonds to serve as financial guarantees in the event that the original share certificate resurfaces or is misused.
8. Issuance of Duplicate Shares: Upon completing all necessary documentation and verifications, we facilitate the issuance of new share certificates to the shareholder. These certificates are clearly marked as “duplicate” to distinguish them from the originals, which are subsequently invalidated to prevent misuse.
9. Records Updating: We ensure that the company’s share registry is promptly updated to reflect the issuance of duplicate shares and the cancellation of the original certificate.
10. Regulatory Reporting: If necessary, we take care of reporting the issuance of duplicate shares to regulatory authorities, ensuring transparency and compliance with record-keeping requirements.

Our Duplicate Shares Issuance Service offers a seamless and secure process for shareholders and companies to manage the replacement of share certificates. We prioritize compliance with legal and regulatory standards to maintain the integrity of ownership records and mitigate the risk of fraudulent activities. Our meticulous record-keeping ensures transparency and supports audit requirements.